User Roles & Permissions
HRGP uses role-based access control to manage what each user can see and do within the platform. Assigning the right role ensures team members have the access they need without exposing sensitive information.
Available Roles
Owner
Full AccessBillingUser ManagementSettings
Full access to all features, settings, and billing. Can manage all users and company settings.
Admin
User ManagementSettingsAll Hiring Features
Access to most features and settings. Can manage users but cannot access billing.
Recruiter
JobsApplicantsWorkflowsTemplates
Full access to hiring features. Can manage jobs, applicants, and workflows.
Hiring Manager
Assigned JobsView ApplicantsFeedback
Access to assigned jobs and applicants. Can review and provide feedback on candidates.
Viewer
View Only
Read-only access to jobs and applicants. Cannot make changes.
Permission Types
View
See information without making changes
Edit
Modify existing records and settings
Delete
Remove records from the system
Manage
Full control including creating and deleting
Managing User Roles
To assign or change a user's role:
- 1Navigate to Settings → Team Members
- 2Find the user you want to modify
- 3Click on their name to open their profile
- 4Select the new role from the dropdown menu
- 5Save changes
Best Practice: Assign the minimum level of access needed for each team member to perform their job. This helps protect sensitive data and reduces the risk of accidental changes.