Notes
The Notes feature allows you to capture and manage important information inside HRGP. Notes help you record observations, reminders, and updates about candidates, employees, or other important topics so information is easy to find later. You can create notes in the Notes section or attach them directly to candidate and employee records.
Notes can be created in several places in HRGP:
Notes Page (Home > Notes)
Create general notes that are not tied to a specific person.
Applicant Records
Notes can be added directly to applicants in the Applicant dashboard.
Employee Records
Notes can also be added directly to employees in the Employee Directory.
Private Notes
Only visible to youThese are useful for personal reminders or observations that you do not want shared with other users.
Examples include:
- • Interview impressions
- • Personal reminders
- • Follow-up tasks
Public Notes
Visible to authorized usersThese notes can help teams share information about candidates and employees.
Examples include:
- • Candidate feedback
- • Hiring updates
- • Employee performance notes
- • Important internal communication
To create a note from the Notes page:
- 1Go to Notes.
- 2Click Add Note.
- 3Enter your note.
- 4Choose Private or Public.
- 5Save the note.
The note will appear in the notes list with the author and timestamp.
From the Notes page, you can:
- • View all notes
- • Switch between Private and Public notes
- • Search for notes
- • Review the author and timestamp of each entry
This makes it easy to locate important information later.
- Use public notes when information should be shared with your team.
- Use private notes for personal reminders.
- Add notes directly to candidate or employee profiles when the information relates to a specific individual.
- Record notes soon after interviews, conversations, or important events.